eDiscovery Project Coordinator
to assist in the work of the
U.S. Department of Justice, Civil Division
Litigation Support Services
Washington, D.C. 20036
This is a temporary to permanent hire contract employee position.
The pay rate is $ 43.25 an hour.
Travel is not required for this position.
Period of Performance:
Monday through Friday, day time office hours
Through December 2021
- A one-paragraph overview highlighting each candidate’s qualifications for the position, software experience, education, and certifications
- Resume for each person in MS Word format, over all 1” margins, 10-pitch font, maximum 3 pages
- Must be able to obtain a security clearance through federal background check
- Must be a U.S. citizen
- Bachelor of Science, Bachelor of Arts
or equivalent work experience
- Must be able to work onsite in Washington, D.C.
- Five (5) years eDiscovery/litigation support experience
with a focus on client solutions
- Excellent communication, presentation, and inter-personal skills with both eDiscovery technical teams and non-technical business leaders and team player
- Ability to work in a fast-paced environment agile work environment
- Experience and familiarity with eDiscovery Services covering all realms of the electronic discovery reference model or EDRM (File to Trial)
As an eDiscovery Project Coordinator, you will work with multidisciplinary teams across divisions to plan and deliver projects on time and within budget. This position requires a strong eDiscovery and leadership background, solid understanding of eDiscovery methodologies, excellent client management skills, and experience in leading projects with cross-functional technical and legal teams. Successful candidates must be action-oriented, with the ability to communicate clearly and effectively to executive, business, technical, and client audiences. In addition, the ideal candidate needs to be able to establish an effective workflow/solution based approach that will deliver on the goals and objectives of all assigned projects.
This position reports to and takes work direction from a Lead Project Manager, Deputy Director and Director level management. This position manages the direct reports of Task Supervisors, user support specialists and other eDiscovery personnel as needed.
Responsibilities and Duties:
- Respond to client requests and provide consultation to clients to service all client eDiscovery needs
- Develop, modify and implement workflows, essentials resources needed to progress work through the system, and tools being utilized
- Initiate work on behalf of clients by crafting and submitting work orders for tasks associated with data processing, review, and production
- Conduct quality checks to ensure accuracy and completeness of job instructions and of final work product
- Communicate expectations for scope and deadlines to internal and external stakeholders
- Establish informed project schedules based on a solid understanding of project activities, sequences of events, dependencies, work effort, duration of tasks across departments, and associated resource requirements based upon the complexity of work and the size of the queue
- Participate in project management tasks including kick-off call preparation and completion, and documentation of workflows, standards and project closure tasks such as final billing and data destruction
- Maintain an understanding of e-discovery, market competitors and the tools used to support the industry
The eDiscovery Project Coordinator is a senior level position and is responsible for coordinating technical aspects such as assisting with strategic and legal aspects for all assigned projects and matters involving electronic discovery.
- Serves as the primary point of contact throughout the discovery lifecycle, applying in-depth knowledge and experience to provide expert consultation and advice on technology and best practices.
- Consults with case teams to effectively develop and apply technical strategies, requirements and goals in order to develop and implement project plans, including data collection, processing, document review, document production and trial.
- Acts as the primary point of contact and liaison for electronic discovery issues between the legal team and the contractor(s) to ensure proper communication between the parties.
- Advises legal team on technology options to respond to specific discovery needs including but not limited to recommendations for products to perform early case assessment, document search, and document reviews in the most efficient, timely, and cost effective manner.
- Participates in legal proceedings, i.e. 26(f) conferences, prepares affidavits, and testifies as to the defensibility of the government’s eDiscovery process.
- Ensures standard procedures for electronic discovery and litigation support projects are consistently applied across the life of the case.
- Develops cost estimates and advises on maximizing efficiencies and cost reductions.
- Oversees the creation of statistical reports providing information on collection, filtering, processing, review and productions.
- Delegates appropriate workflow tasks, including data management, constructing search queries, processing, production and quality control.
- Coordinates efforts of others in response to discovery requests and provides regular reports and metrics as to the status of each phase of the project.
- Stays abreast of emerging electronic discovery litigation support technology and processes. Maintains current knowledge of available software applications and in area(s) of expertise.
- Conducts regular briefings on new technology and process improvements with regard to electronic discovery.
- Facilitate standing meetings between key project stakeholders.
- Facilitate retrospectives and lessons-learned processes with large, cross-functional teams.
- Serve as a key stakeholder in the management of risks and issues across projects and within teams.
- Establish collaborative relationships with co-workers and team members.
- Assist Upper Management in other client service tasks as needed