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Phoenix USAO, Document Management Technician, Feb. 2021

Phoenix, AZ · Administrative
C & C International Recruitment Accepting Resumes For:
 
Document Management Technician to assist in the work of the
 
U.S. Attorney’s Office, U.S. Department of Justice
Phoenix, Arizona 85004
 
This position is a Service Contract Act position with a federal agency with a pay rate of $18.66 an hour, that includes a health and welfare benefit.
 
Period of Performance: 
 
June 1, 2021 to May 31,2022 with potential for annual extensions
 
40 hours per week, Monday‐Friday (8:30 a.m. – 5:00 p.m.), with the exception of
Federal holidays, unless otherwise stated.
 
Resume Requirements:
 
  • Resume for each person in MS Word format, over all 1” margins, 10-pitch font, maximum 3 pages (2-page resume, 1 page with professional references)
 
  • Included your full address, home phone number, mobile phone number, and personal email address
 
  • A one-paragraph overview highlighting each candidate’s qualifications for the position, software experience and education
 
  • Please include three (3) professional references with your resume in the following format.  Resumes without references may not be considered.
 
Name of Reference:
Job Title:
Organization:
Phone:
Email:
Relationship to candidate during tenure:
   
Special Requirements:
 
-  Must be a U.S. citizen
 
-  Must obtain a U.S. government security clearance, Public Trust (active clearance preferred)

Document Management Technician
 
Qualifications:
  • *Proven excellent written and oral communication skills.
  • *Undergraduate degree preferred.
  • *Ability to perform detailed work consistently, accurately, and under pressure extremely important.
  • *Must be able to read and follow instructions.
  • *Must be able to understand task, task objectives, and the context of the task in the litigation support
  • effort as a whole.
  • *Must take the initiative to ask questions when necessary to complete task correctly (e.g. where
  • instructions are not explicit or appear to be contrary to the task objective).
  • *Must have typing/keyboarding skills.
  • *Must be knowledgeable user of the Government's office and network environment, including but not
  • limited to, word processing, database, spreadsheet, imaging, and telecommunications systems.
  • *Knowledge of and skill in the use of common office hardware, including personal computers, electronic
  • media duplicators, scanners, facsimile machines, photocopiers, multifunction printers, telephones and
  • similar equipment
  • *Ability to answer switchboard/multi-line phone system.
  • *Ability to work and interact professionally and effectively with all levels of staff.
  • *Ability to meet established deadlines and work as a team player in a professional office.
  • *Skilled in meeting and dealing with people in a courteous and tactful manner.
  • *Some walking, standing, bending and carrying of small office items
 
 
Preferred Qualifications:
*Experience working in a Government and/or Litigation Support environment in conjunction with basic
qualifications, preferred.
*Ability to review a wide variety of documents, both legal and non-legal.
*Experience with entering information into databases and excel spreadsheets, preferred.
*Experience with Department of Justice Unified Financial Management System and Electronic
Court Filing (ECF) system, helpful.
*Undergraduate degree, preferred.
*Current or active clearance.
 
Document Management Technician
 
Responsibilities/Duties:
  • Schedule appointments, meetings, engagements, and conferences
  • Receive and review incoming correspondence and forwards each item to the appropriate
  • AUSA or to other staff based on a knowledge of the duties and functions of the United States
  • Attorney's Office
  • Receive telephone calls and visitors, screening those which can be handled without help
  • Maintain legal and general office files.
  • Review, screen, and control incoming mail.
  • Review outgoing correspondence for procedural and grammatical accuracy, format, and
  • presentation. Brings errors to the attention of the writer.
  • Searches file for material used in recurring reports. Assembles file data or secures data from staff
  • members into the proper format based on the purpose and nature of the report.
  • Makes travel arrangement, secure accommodations and maintains contact while the
  • Government traveler is in travel status.
  • Produce written documents utilizing a range of office automation software. Retrieves
  • required information from various files and records and prepares legal documents with
  • complicated formatting. Ensures proper spelling, punctuation, capitalization, and grammar.
  • Consults with document author to resolve questionable material.
  • Use office software, provide automated litigation assistance to attorneys by preparing charts
  • and other specialized materials relating to trial preparation and presentations.
  • Review and process incoming material and, based on established office policy and
  • procedure, determines the need for assembly and preparation of legal documents, e.g.,
  • complaints, motions, orders, answers, pleadings, subpoenas, and libels. Obtains required
  • information from files or general reference sources and submits completed legal
  • documents to the appropriate AUSA. Completes variable aspects of recurring legal
  • documents in conformance with the rules governing their style and format.
  • Develop tables of contents and indices to briefs in accordance with established format.
  • Accurately cites to authoritative cases, opinions, and miscellaneous references in briefs.
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