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Document Management Analyst II, EOUSA, Birmingham, U.S. Dept. of Justice, Mar. 2021

Birmingham, AL
C & C International Recruitment Accepting Resumes For:
 
Document Management Analyst II, to assist in the work of the

 One (1) position with the Criminal Division
One (1) position  with the Case Management/ Docketing
U.S. Attorney’s Office, U.S. Department of Justice
Birmingham, AL 35203
 
This is a temporary to permanent hire Service Contract Act position with an hourly pay rate of $20.75 that includes a Health and Welfare Benefit of $4.22 an hour.
 
Service  Contract Act, or SCA, position pay rates are determined by the U.S. Department of Labor, Wage and Hour Division. 
More information is available at https://beta.sam.gov/help/wage-determinations
 
Upon completion of six (6) months of employment, the selected candidate can expect an annual salary as a permanent full-time employee with the federal contractor.

Period of Performance: 
 
June 1, 2021 - May 31, 2022 with the potential for annual extensions
Potential for placement/transfer to federal contractor after six (6) months of employment
 
Monday-Friday (8:30 a.m. – 5:00 p.m.), with the exception of federal holidays, unless otherwise stated
 
Resume Requirements:

Full contact information is requested on the resume for security clearance procedures. 
Resumes without complete information, references, and longer than two (2) pages may not be considered.
 
  •  A one-paragraph overview highlighting qualifications for the position, software experience, and education  
  • Resume for each person in MS Word format, over all 1” margins, 10-pitch font, maximum 2 pages, to include professional references
  • Please provide three (3) professional references in the following format:
 
Name of Reference:
Job Title:
Organization:
Phone:
Email:
Relationship to candidate during tenure:
 
  • Please include the following contact information:  full name, home address, home phone number, mobile phone number, and personal email address
  • For each position and school attended, please list the following:
 
City and State
Dates of Employment
Date of Graduation (month and year)
   
Special Requirements:
 
-  Must be a U.S. citizen
 
-  Must obtain a U.S. government security clearance, Public Trust
(active clearance preferred)
 
Document Management Analyst II
 
Qualifications: 
  •  Proven excellent written and oral communication skills.
  • Three (3) years of experience on major litigation support projects or undergraduate degree
  • Certain assignments may require experience or substantial undergraduate coursework in, for example, finance/accounting, health care, or substantial experience in the legal environment or in information technology
  • Demonstrated ability to work independently in a team environment
  • Requires hands-on familiarity with the Government's office and network environment, including but not limited to, data processing environments, including office automation networks, PC-based databases and other applications, internet and server-based databases and other applications, such as Oracle, Relativity or other document review platform, Trial Director, et c.
  • Should be a knowledgeable user of the Government's office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems
  • Ability to perform detailed work consistently, accurately, and under pressure extremely important
  • Ability to work and interact professionally and effectively with all levels of staff
  • Ability to meet established deadlines and work as a team player in a professional office
  • Skilled in meeting and dealing with people in a courteous and tactful manner
  • Some walking, standing, bending and carrying of small office items
  • Ability to obtain a security clearance
  • Must be a U.S. Citizen
 
Preferred Qualifications:
  •  *Experience working in a Government and/or Litigation Support environment in conjunction with basic qualifications, preferred
  • *Paralegal Certificate or Paralegal experience, strongly preferred
  • *Automated litigation support experience
  • *Experience with VNS, CDCS, FMIS, E2 Travel, preferred
  • *Trial experience very helpful
  • *Experience with docketing duties
  • Familiarity with ESI tools and knowledge of eDiscovery procedures and resources preferred
  • *Experience with organization and management of a large volume of documents/discovery
  • *Current or active clearance
 Document Analyst II
 
Responsibilities/Duties:
  •  Examines, prepares, and processes a variety of technical legal documents which are characteristically voluminous and complex in format
  • Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels
  • Obtains information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate AUSA or, in limited cases, directly to the court
  • Manages technical documents specific to the 11th Circuit Court of Appeals, and completes variable aspects of recurring legal documents in conformance with the rules governing their style and format
  • Helps attorneys in appeals preparation by performing duties such as independently compiling trial notebooks and compiling lists
  • Using original and online legal resources, verifies citations and statutory references contained in legal documents
  • Ensures citations are complete and consistent with source material
  • Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions and miscellaneous references in briefs
  • Composes original letters that do not require legal interpretations but do require a good working knowledge of legal procedures and specialized terminology specific to the 11th Circuit Court of Appeals
 The contractor shall provide a variety of direct clerical and administrative support assistance services to AUSA staff.  Typical assignments include:
  • Establishes and maintains a variety of files. Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assembles legal documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures
  • Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information
  • Provides a variety of clerical and administrative support by receiving telephone calls on case status from the courts, employees within the office, city, county, and state law offices, private attorneys and individuals. Information is retrieved either from the automated database using query routines or from hard copy  reports
  • Exercises tact, discretion, and judgment in determining what information may properly be released
  • Maintains calendar of assigned active cases. Tracks filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances
  • May perform general clerical/administrative functions e.g. and maintaining administrative files
  • The contractor will produce a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text
  • Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations
  • Ensures proper format, spelling, punctuation, capitalization, and grammar
 The above-mentioned duties may be performed as single functions or in combination with one another. One is expected to legal assistant duties as defined by the contract.
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