Legal Administrative Assistant

Location: Rock Island, IL
Date Posted: 06-26-2018
Legal Administrative Assistant

Typical duties include but are not limited to the following:
  • Excellent written and oral communication skills.
  • Processes a variety of legal documents, which are relatively routine or straightforward in content and format.
  • Reviews investigative reports, transcript testimonies, interview reports, files and documents for a variety of civil cases to become familiar with the issues
  • and identify pertinent material.
  • Logs and drafts subpoenas and correspondence; drafts routine court filings upon request.
  • Performs quality control on documents before filing with the court and any correspondence or outgoing materials.
  • Documents when subpoenas are returned; in some cases reads subpoenaed documents and identifies and summarizes portions that may be relevant to particular cases;
  • Establishes and maintains an effective system of compiling, indexing, and organizing pleadings and case information and its sources.
  • Assists in production of discovery by scanning, copying, uploading electronic data; preparing and creating CD, DVD, or whatever media is required for production.
  • Prepares for trial by producing, compiling, organizing, and indexing various evidentiary exhibits; marks and identifies trial exhibits and drafts a list of exhibits
  • to be offered at trial; and provides courtroom exhibit presentation assistance.
  • May perform a range of tasks including, but not limited to the preparation of narrative summaries, charts, tables, graphs, or other visual aids to be used at motion hearings,
  • trials and sentencing hearings.
  • Perform post-trial document preservation, storage and dissemination to agencies, such as the U.S. Probation Office;
  • Prepares the case file for closing after appeal and closes file.
  • Personally takes care of many matters and questions including answering substantive questions not requiring technical knowledge.
  • Additional tasks, duties and administrative/legal responsibilities may be included that will require similar knowledge, education and experience to assist in other areas of the office.
  • Will perform office Receptionist duties as required by answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and
  • opening, date-stamping and disseminating the mail.
  • May also maintain the AUSA’s calendars and appointments.

  • Excellent written and oral communication skills.
  • Minimum of THREE (3) years of legal support experience performing legal secretary or legal administrative duties includes administrative support tasks, word processing, filing,
  • answering telephones, etc.
  • High School Diploma, undergraduate degree preferred.
  • Ability to perform legal research in Lexis/Nexis and/or West Law.
  • Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional
  • Experience using office automation software and equipment required.
  • Knowledge of legal terminology
  • Knowledge of litigation and court proceedings
  • Attention to detail and ability to work under pressure.
  • Ability to work and interact professionally and effectively with all levels of staff.
  • Ability to meet established deadlines and work as a team player in a professional office setting.
  • Skilled in meeting and dealing with people in a courteous and tactful manner.
  • Demonstrated ability to review a wide variety of documents, both legal and non-legal documents, including motions and briefs, and a variety of legal correspondence
  • One or more years of experience answering a multi-line phone system
  • Office setting; some walking, standing, bending and carrying of small office items is required.
  • Must be a U.S. Citizen.
  • Ability to obtain a security clearance. 
Please remember to obtain THREE (3) PROFESSIONAL REFERENCES 

The candidates should list the person(s) with professional association NOT PERSONAL REFERENCES. The following FORMAT should be used when LISTING PROFESSIONAL REFERENCES:

Name of Reference:
Job Title:
Relationship to candidate during tenure

The resumes should be limited to TWO (2) pages with a 3rd only for the purpose of listing references, if necessary.


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