Legal Administrative Assistant

Location: Rock Island, IL
Date Posted: 06-26-2018
Legal Administrative Assistant

Typical duties include but are not limited to the following:
  • Excellent written and oral communication skills.
  • Processes a variety of legal documents, which are relatively routine or straightforward in content and format.
  • Reviews investigative reports, transcript testimonies, interview reports, files and documents for a variety of civil cases to become familiar with the issues
  • and identify pertinent material.
  • Logs and drafts subpoenas and correspondence; drafts routine court filings upon request.
  • Performs quality control on documents before filing with the court and any correspondence or outgoing materials.
  • Documents when subpoenas are returned; in some cases reads subpoenaed documents and identifies and summarizes portions that may be relevant to particular cases;
  • Establishes and maintains an effective system of compiling, indexing, and organizing pleadings and case information and its sources.
  • Assists in production of discovery by scanning, copying, uploading electronic data; preparing and creating CD, DVD, or whatever media is required for production.
  • Prepares for trial by producing, compiling, organizing, and indexing various evidentiary exhibits; marks and identifies trial exhibits and drafts a list of exhibits
  • to be offered at trial; and provides courtroom exhibit presentation assistance.
  • May perform a range of tasks including, but not limited to the preparation of narrative summaries, charts, tables, graphs, or other visual aids to be used at motion hearings,
  • trials and sentencing hearings.
  • Perform post-trial document preservation, storage and dissemination to agencies, such as the U.S. Probation Office;
  • Prepares the case file for closing after appeal and closes file.
  • Personally takes care of many matters and questions including answering substantive questions not requiring technical knowledge.
  • Additional tasks, duties and administrative/legal responsibilities may be included that will require similar knowledge, education and experience to assist in other areas of the office.
  • Will perform office Receptionist duties as required by answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and
  • opening, date-stamping and disseminating the mail.
  • May also maintain the AUSA’s calendars and appointments.

Qualifications
  • Excellent written and oral communication skills.
  • Minimum of THREE (3) years of legal support experience performing legal secretary or legal administrative duties includes administrative support tasks, word processing, filing,
  • answering telephones, etc.
  • High School Diploma, undergraduate degree preferred.
  • Ability to perform legal research in Lexis/Nexis and/or West Law.
  • Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional
  • Experience using office automation software and equipment required.
  • Knowledge of legal terminology
  • Knowledge of litigation and court proceedings
  • Attention to detail and ability to work under pressure.
  • Ability to work and interact professionally and effectively with all levels of staff.
  • Ability to meet established deadlines and work as a team player in a professional office setting.
  • Skilled in meeting and dealing with people in a courteous and tactful manner.
  • Demonstrated ability to review a wide variety of documents, both legal and non-legal documents, including motions and briefs, and a variety of legal correspondence
  • One or more years of experience answering a multi-line phone system
  • Office setting; some walking, standing, bending and carrying of small office items is required.
  • Must be a U.S. Citizen.
  • Ability to obtain a security clearance. 
  
References:
 
Please remember to obtain THREE (3) PROFESSIONAL REFERENCES 

The candidates should list the person(s) with professional association NOT PERSONAL REFERENCES. The following FORMAT should be used when LISTING PROFESSIONAL REFERENCES:

Name of Reference:
Job Title:
Organization:
Phone:
Email:
Relationship to candidate during tenure

The resumes should be limited to TWO (2) pages with a 3rd only for the purpose of listing references, if necessary.

PLEASE SEND RESUME IN MICROSOFT WORD FORMAT TO:
SRobinson@ccintercomputers.com

 
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