Budget Clerk

Location: Brooklyn, NY
Date Posted: 05-25-2017
DMT – Budget Clerical
 
Budget Clerical: assigned to the Administrative Division, Budget Section; provides general customer service to  staff members, client agencies, and vendors. Assists in preparing for monthly/quarterly closeouts (gathering, sorting, organizing and preparing documents for review); Maintains various Budget spreadsheets; Assists in E2 (electronic travel system);
Travel Process review and prepares local travel vouchers for payment; Answers telephones and e-mail inquiries, responding to budget related issues via e-mail, fax, or postal mail, opens and distributes mail to Budget Staff; prepares documents for filing, files and/or retrieves obligations, A/Ps and payment documentation, copies and scans documents for distribution; access will be granted to proprietary financial management information system for reporting, obligation recording, entering payments, and updating status of obligations. (A new financial management system will be deployed agency wide in September 2017.
 
All staff and contractors will receive training in its use.) Basic knowledge of Microsoft Word and Microsoft Excel Spreadsheets, the ability to type at least 40 wpm, and basic mathematical reasoning required.·
            
Required Qualifications:
- Excellent written and oral communication skills.
- Ability to perform detailed work consistently, accurately, and under pressure extremely important.
- Experience using large scale scanners such as Kodak, Ricoh, Fujitsu, etc...
- Ability to type at least 40 wpm.
- Basic mathematical reasoning required.
- At least one year of experience answering and directing calls using a multiple line phone system.
- Basic Knowledge of Microsoft Word and Excel spreadsheets.
- Must be able to read and follow instructions.
- Must be able to understand task, task objectives, and the context of the task in the litigation support effort as a whole.
- Must take the initiative to ask questions when necessary to complete task correctly (e.g. where instructions are not explicit or appear to be contrary to the task objective).
- Must have good typing/keyboarding skills.
- Demonstrated ability to work and interact professionally and effectively with all levels of staff.
- Must possess ability to meet established deadlines and work as a team player in a professional office setting.
- Must be skilled in meeting and dealing with people in a courteous and tactful manner.
- Knowledge of commonly used clerical and office procedures sufficient to refer callers or file material in alphabetical, numerical, or chronological order.
Attention to detail.
- Some walking, standing, bending, and moving of documents (ability to lift and move boxes containing documents weighing up to 30 pounds).
- Ability to obtain a security clearance.
- Must be a U.S. Citizen.
 
Desired Skills:
*Experience working in a Government and/or Litigation Support environment in conjunction with basic qualifications and/or equivalent level of training.
*Bachelors degree, preferred.
*One year of work experience, paid or unpaid, in customer service, clerical work or a copy center is desirable.
*Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction.
*Current or active clearance.
  
References:
 
Please remember to submit THREE (3) PROFESSIONAL REFERENCES

The candidates should list the person(s) with professional association NOT PERSONAL REFERENCES. The following FORMAT should be used when LISTING PROFESSIONAL REFERENCES:

Name of Reference:
Job Title:
Organization:
Phone:
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